Can you believe that Americans tend to tell 15 people if they experience poor service and only 11 if they experience a good one?
It feels like there is no room for mistakes, doesn’t it? To make sure you have satisfied customers, we recommend running CSAT surveys regularly. You’ll be able to quickly spot any detractors and appease them before they bad-mouth you.
In the following article, we’re going to answer the following question – “what is CSAT,” explain how to calculate it, and tell you why you should measure CSAT regularly. We will also share some best practices on running CSAT surveys and end with a few words on CSAT analysis.
What is Customer Satisfaction?
Let’s start by defining customer satisfaction.
Customer satisfaction is the term used to describe how satisfied customers are with a service, product, and any other company assets they interact with. One of the best ways of measuring it is CSAT.
What is CSAT?
Now that you know how to define customer satisfaction let’s focus on CSAT. It stands for Customer Satisfaction Score, and, as indicated by its name, it tells you how happy your clients are with a recent experience they had with your brand. CSAT surveys include just a straightforward question – “How satisfied are you with your recent interaction or purchase?”. They’re quick to answer, which adds to their effectiveness (more about it later).
How is CSAT Calculated?
To learn your customer satisfaction score, ask your respondents to give you a rating on a scale. If you look around online, you’ll come across CSAT surveys that feature 3, 5, 7, and 10-point scales, however, five is the most popular. For the sake of this piece, we’ll use this scale size as we discuss the various scores.
Most commonly, CSAT scales are displayed either as stars or smiley faces (which is where the alternative ‘smiley scale’ term comes from). Here’s an example of a CSAT survey template from Survicate:
Free plan available. 100 free survey responses included every month!
Now, you might be wondering – how can CSAT score be calculated and compared to other companies, if one goes with a 5-point scale, and another, say, a 7-point scale?
It’s simple – you look at the percentage. If your company uses a 5-star rating system and the average score is 3.75, then it translates to a 75%, universal CSAT score.
Now that you know how to do your maths, let’s answer the next question:
How do you measure CSAT?
There are a few ways to understand whether your customer satisfaction score is good or, rather, a reason to ring your organization’s alarm bells.
According to the American Customer Satisfaction Index (ACSI), the average US customer satisfaction score for 2021 stands at 73.6%, translating to a 3.68 score on a 1-5 scale.
While this might not seem very high, it’s worth knowing that it’s much easier for some industries to get a high rating than for others. We mention the benchmarks for some industries in the next section.
You can also automatically measure CSAT by using Survicate. You launch a CSAT survey, send it out to your respondents, and look at the CSAT score in your analytics panel as responses come in. Your final CSAT score will be available to you upon ending the survey.
With Survicate, you can distribute surveys in multiple ways, including via email with the option to embed the first question for a higher response rate, send it through Intercom or in-app.
What Is a Good Customer Satisfaction Score?
By now, you’re undoubtedly thinking – “what CSAT score should I aim at?”. The answer is, your CSAT benchmark depends on the sector you’re in.
For instance, if you’re in finance and insurance, it’s 76, while for telecommunications and information, it’s 72.2. If you’re in a different industry, here are a few Customer Satisfaction Benchmarks you can look at.
All in all, we recommend doing a bit of research online. As CSAT is one of the most popular methods of measuring the percentage of satisfied customers, chances are, some of your competitors will disclose their CSAT scores online. Hilton Hotels & Resorts, for instance, has an 83% CSAT (4.15 on a 5-point scale), while Marriott has an 80% score (4.0 out of 5).
Generally, if most of your customers give you a 4 or a 5, they’re happy, and there is no reason for concern. Anything below it might require further investigation. It’s not to say that you shouldn’t add any follow-up questions if you receive a high score – quite the opposite.
When Should You Use Customer Satisfaction Score?
There are several situations when measuring your CSAT score is a good idea. We recommend turning to CSAT solutions, particularly if you:
- want to gain an overall understanding of your client satisfaction scores
- wish to understand how you can improve your business and what you already do very well
- would like to compare the proportions of satisfied customers at your service to those of your competitors
- have launched a new product, feature, or webinar, and want to find out how well users received it.
Customer Satisfaction Score Pros & Cons
Running CSAT surveys has both advantages and disadvantages, and we will discuss them in more detail now.
- CSAT surveys are quick and easy to answer – all it takes is a single click!
- They have high response rates (if you apply user-friendly CSAT solutions like Survicate)
- You can use it regularly to monitor how customer satisfaction levels change over time. It’s convenient if you wish to measure the impact of any changes you’ve introduced. Think of things like adding new services or creating a new onboarding sequence.
- It lacks qualitative feedback. Without knowing why your clients are unhappy, it’s hard to come up with improvements. The good news is you can alleviate this by adding a follow-up question to your CSAT survey. For instance, if your respondent gives you a ‘2’ on a 5-scale question, you could add an open-ended question asking them to tell them what they disliked in their own words.
- It doesn’t necessarily translate to higher customer loyalty as it measures just one area or touchpoint. To check your overall client satisfaction, we recommend running CSAT together with an NPS survey.
Now, time to discuss the benefits! Here are a few results you can expect by introducing CSAT surveys
1. Verifying General Brand Sentiment
CSAT offers a great way of getting a general sense of how clients feel about your brand. If you get mostly 4’s or 5’s on a 1-5 scale, high chances are they like your services and are a source of good PR. On the flip side, if you get many 1, 2, or 3 ratings, things probably aren’t looking too good!
You’ll get even more insights if you decide to add the previously-mentioned follow-up questions, where you ask clients to explain the reason for their score in their own words.
2. Preventing Customer Churn
While a low number of leaving customers is no reason for concern, the situation might get serious if the churn rate continues to grow.
The best way to prevent churn is to reach out to unhappy customers and make amends before they drop your service. By analyzing your CSAT results, you’ll see which clients you should talk to restore their trust in your business immediately.
3. Assessing the effectiveness of your initiatives: sales, marketing, and CS
If you want your business to grow, you need to experiment with new initiatives and take risks constantly. While it’s perfectly normal to make mistakes, it’s also good to know how what you did was perceived by your clients.
Let’s say you are testing a new onboarding program. Wouldn’t it be fabulous if you knew if your customer liked it before fully launching it? The good news is, you can if you run a CSAT survey! We recommend segmenting your users into various groups and selecting ones that are most suitable for testing based on your criteria. For instance, you could test out your onboarding sequence among users from the hospitality sector only.
The same goes for all your product or marketing initiatives.
4. Acquiring more referrals
Receiving a high customer satisfaction score is an excellent opportunity for getting referrals. According to New Voice Media:
69% of people are willing to recommend the brand to others after a satisfactory customer experience, while 50% say they’d buy from the company more often.
Identify clients who gave you a high score, and quickly get in touch with them to ask whether they’d be able to recommend you to their friends or at least write you a testimonial.
Timing plays a crucial role here, as excitement tends to fade away fast, so contact your happy customers immediately after they fill in your CSAT survey.
Measuring CSAT Score – Best Practices
Have you decided to give CSAT surveys a try? Wonderful! Here are some tips and best practices that will tread your path towards a successful customer satisfaction research campaign.
Create a CSAT survey tailored to your use case
While there are many ways you can run your survey (including the good old phone call interview) to get the highest response rate and quick results, we recommend using an online tool like Survicate. Depending on where your clients hang out and how they reach out to you, you can either run a survey on your website, through an app or via email. We discuss your options and the best timing for triggering a CSAT survey in the next point.
As mentioned above, for 1 or 2 scores on your 1-5 scale, make sure to set up a follow-up question asking – “How can we improve our services/product?”.
Do the same for those who give you 4-5 stars. Ask them, “what exactly do you enjoy in our product or service?” to learn what people love you for. This can be excellent customer support, value-for-price, or a robust performance, among others.
Determine the right distribution channels and timing
As mentioned above, to secure high response rates, you must know how and where to ask. That being said, you ask (i.e., new vs. return customers) to interpret your results correctly. Let’s discuss these two things below.
CSAT survey distribution
It’s a good practice to ask your clients to fill out a CSAT survey as they’re using the service or interacting with the exact department you want to measure. Here are two use cases especially worth noting:
Customer service tickets. Assuming you want to measure your customers’ satisfaction with Customer Support, you could ask your customers to fill out your CSAT survey right after a support representative resolves their query.
Website survey. Also, if you’re looking to assess a new feature, you could have your survey pop up on the screen as they’re using it. You can surely see what we mean here!
CSAT survey timing & audience
Perfect timing is one thing. The second is knowing who’s filling out your survey. Once again, we encourage you to define customer segments – for instance, divide them per their industry, company size, time zone, or any other key characteristics.
That being said, bear in mind that customer satisfaction can often shift. Some clients will show considerable interest and excitement with your tool (i.e., novice enthusiasm), which will drop once they’ve been with you for a while. To make sure you’re assessing your client satisfaction from similar groups, you can decide to run a CSAT after onboarding, before subscription renewal, after you’ve run a webinar, etc.
Calculate and monitor your CSAT score
It goes without saying that measuring customer satisfaction only makes sense if done regularly. Collect customer satisfaction-related feedback on a continuous basis. This way, any sudden change in CSAT won’t go unnoticed, and it will be easier for you to link it to the specific changes on your site or in your organization.
And if you want to save yourself time and effort, we recommend using customer feedback software like Survicate, which will automatically calculate your average CSAT score from all respondents.
You can also take advantage of our ready-to-use templates, like the one below. You can easily embed them on your site or send them via email.
Free plan available. 100 free survey responses included every month!
Analyze and act on the customer feedback
It’s not enough to measure CSAT regularly. You also have to put your findings into action if you strive for continuous improvement.
We’ve mentioned it a few times already, but we’ll repeat it – to supplement your CSAT score with some qualitative data, it’s good practice to include an open-ended follow-up question. This way, you’ll be able to develop solutions more efficiently instead of engaging in a guessing game.
Remember to share your findings with the rest of your team; after all, getting a high customer satisfaction score is a team sport. With a CSAT solution like Survicate, you can automatically visualize your findings and share them with other relevant stakeholders within your company.
This brings us to the last section below.
What is CSAT analysis?
CSAT analysis is the last step of your customer satisfaction score process. As mentioned above, there are two ways in which you can analyze your results – you can do it in the Survicate panel or dive deep into the numbers (you can refer to our dedicated resource on survey data analysis).
In the Survicate panel, you can get a quick understanding of:
- All the responses
- Total views
- Time of last response
- Completion rate
- CSAT percentage (Smiley Scale %)
We hope that this article made you eager about launching your survey and finding out what your CSAT score is. It’s well worth the effort!
Among others, running a CSAT survey will help you understand general customer sentiment, your churn risk, and how well you fall out in comparison to your competition.
Bear in mind, however, that CSAT alone will only tell you your score, and not what caused each rating. If you want to know how to measure customer satisfaction effectively, we recommend supplementing your CSAT surveys with follow-up questions. Ask clients to provide their own, text answers and use your findings to constantly improve your services.
Ready to give it a go? Launch your free CSAT survey with Survicate, you can collect 100 responses each month on a free plan!